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Outline of Cost Estimate for Travel / Rec. Map


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#1
TomR

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All-

I have searched Google, and this forum, to no avail. I have a client who is asking my company for a cost estimate. The paperwork I need to develop includes both GIS processing and Illustrator-based cartography for output to paper/synthetic via CMYK. There is minimal to no fieldwork involved. I am a one-person shop, and I have more than four years of experience developing medium-to-high-end GIS and Illustrator-based output. I am in search of a bare bones outline for a cost estimate. Too much detail would not suit the client. In other words, I am thinking of an every-fundamental-cost-estimate-should-have-this list (or outline) for a travel and camping map.

Thanks in advance.

Tom

#2
David Medeiros

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Here's a scrubbed version of a very simple cost estimate I recently submitted for a basic recreation map. Not sure if this is what your after but could be a good jumping off point.

Attached Files


GIS Reference and Instruction Specialist, Stanford Geospatial Center.

 

www.mapbliss.com

 


#3
TomR

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Here's a scrubbed version of a very simple cost estimate I recently submitted for a basic recreation map. Not sure if this is what your after but could be a good jumping off point.


David- Looks great, much thanks for the post. If anyone else replies in the next few days I will summarize responses and add that info into this thread; hopefully that will help out the next person looking for similar advice.

Tom

#4
Charles Syrett

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I also have a form, similar to David's, which I've continued to refine over the past 12 years or so. It's in text, and can be pasted into the body of an email. It's a reflection of our particular way of doing business. The important elements are:

1. Explain exactly, and to the level of detail required, what your understanding is of the client's needs.

2. Make sure you're "covered" for the almost-inevitable need for the client to make changes.

3. Make clear what your policy is relative to use. Is the client allowed unlimited use? Are you yourself allowed to reuse the file for other purposes?

Here's the version I use for American clients (there's another version that I use for non-US, using spelling that's "antiquated" or "correct", depending on your point of view):

Thank you for your request for quotation. Please read the quotation form below carefully. By approving this quotation, you are placing an order with Map Graphics, subject to its conditions.


**********QUOTATION**********


REQUESTED:
-- Map of
-- Coverage:
-- Content:
-- Graphic style and colors:
-- Media:
-- File format:
-- Size:


PRICE:
-- if paying by check: USD$xxx.00
-- if paying online (credit card) add 5%: USD$xxx.00


ORDERING AND DELIVERY:
-- To place an order, please quote this email in your reply and state clearly that you would like to proceed with your order.
-- Preliminary checking proof(s) will be emailed to you in gif or Adobe Acrobat format, within xx business days of receiving your order. Proofs are watermarked.
-- Price includes one stage of review, to ensure we have fulfilled the requirements stated above.
-- Any design modifications after the first review stage will be billed extra at a minimum of $50 per iteration. You will be asked to approve any extra charges before we proceed.
-- Final file(s), with watermark removed, will be delivered electronically after your approval and payment, in gif or Adobe Illustrator x format. Other formats are available on request. Delivery is by ftp unless requested otherwise.


PAYMENT
Payment is C.O.D. (by credit card, couriered check, or bank wire) when you approve the final graphic(s). Final files will be delivered upon receipt of payment.


CONDITIONS
-- Please ensure that you have made clear your style preferences (color, fonts, and special effects), map content (level and kind of detail), as well as the area to be covered, before you place your order.
-- If you choose not to supply graphic specifications, we assume that you are giving Map Graphics license to design your graphics. (To see examples of our design work, please visit our styles page: http://www.mapgraphics.com/styles.html . Graphic specifications may be chosen with reference to any of the samples on our website.)
-- Any changes and additions to style, content, or coverage after you place the order will be billed extra.
-- All type within Illustrator files is converted to line art, to bypass potential font problems. This makes no difference to the graphic appearance of the type.
-- We do not email fonts. A list of fonts used on the graphic is available on request.


A NOTE ON PRICING
-- Most maps are illustrative and generalized, and can be presented with varying degrees of detail. If our price is not within your budget, please let us know. Usually we can adapt the graphic to fit any reasonable budget.


SPECIAL NOTES
-- We do not do "image-mapping"; i.e., hotlinking of graphics. Please instruct your web developer to do this after we have delivered the final graphic.
-- You have full rights to your map(s), except for resale to third parties. We do not charge royalties or user fees. Map Graphics also retains the right to re-use the original graphic files.


Thank you!


Charles Syrett
Map Graphics
http://www.mapgraphics.com

#5
TomR

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Summary:
Thanks very much to Charles Syrett and David Medeiros for their posts. The two sample cost estimates they provided are useful for different output formats (one for CMYK, the other for the web). Here are, IMHO and from my understanding, the important areas they cover. It also includes an additional bit of my own experience:

Requested/Deliverables
[company's best understanding of what the client wants, including a succinct description of styles, color, size, format, map grids, legend, number of individual files (e.g. insets), and north arrow]

Estimate
[price range for entire project, with caveats about final scale and feature density...includes concise info on optional layers and their associated costs]

Ordering and Delivery
[how the customer can place an order, electronic and physical delivery details, delivery timing details]

Conditions
[how to deal with client changes, costs of design changes, notes on dealing with and sharing fonts, notes on who will provide map graphics, notes on what to do if data changes, naming convention for delivered files]

Payment
[payment methods available and delivery timing for the final product...essentially the final product will be delivered upon approval of the final version, and once payment is received]

Special Notes/Estimate Assumptions
[Information about royalties and copyrights, notes on specific services not provided, special instructions about the involvement of web developers and printers, notes on how to reduce costs if the estimate is too much]

More suggestions/edits?

Tom




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